Facility and Maintenance Coordinator

Essential Duties and Responsibilities

Facility Operations and Maintenance

• Coordinate day-to-day maintenance and repair activities for company buildings, grounds, and infrastructure.
• Inspect facilities regularly and identify maintenance, repair, or safety concerns.
• Maintain offices, production areas, warehouses, parking lots, sidewalks, and common areas in safe operating condition.
• Support building systems maintenance including HVAC, plumbing, electrical, compressed air, fire suppression, refrigeration, and security systems.
• Ensure facility cleanliness, functionality, and appearance standards are maintained.
• Support preventive maintenance schedules for facility and production equipment.
• Schedule and coordinate corrective maintenance activities.
• Track maintenance requests, inspections, and repair histories.
• Coordinate equipment shutdowns and maintenance activities to minimize operational disruption.
• Assist with troubleshooting maintenance-related issues and equipment failures.
• Maintain maintenance records, logs, manuals, and documentation.

Contractor and Vendor Management

• Support coordination with outside contractors and service providers.
• Review service performance and ensure contracted work is completed correctly and safely.

Safety, Compliance and Risk Management

• Ensure compliance with OSHA regulations, environmental standards, fire codes, and company safety policies.
• Coordinate facility inspections and corrective actions.
• Maintain required maintenance and safety records.
• Support emergency preparedness activities and facility security programs.
• Participate in safety audits, investigations, and continuous improvement initiatives.

Asset and Inventory Management

• Maintain spare parts, maintenance supplies, and equipment inventories.
• Coordinate purchase requisitions and procurement of maintenance materials.
• Track facility assets and equipment service histories.
• Support capital improvement projects and equipment installations.

Testing/Demo Support

• Support coordination of customer testing/demos in conjunction with testing/demo host (including set-up/preparation, test facilitation (when necessary), and tear-down/clean-up.

Administrative Responsibilities

• Utilize Asset Essentials to schedule, document, and report maintenance activities.
• Prepare maintenance reports, KPI updates, and compliance documentation.
• Maintain contractor licenses, certifications, and insurance records.

Qualifications