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Position Summary


To provide executive level administrative support for the Chief Financial Officer.
 

Job Responsibilities

  • Be an integral part of our company culture, including coordinating team meetings, planning virtual company events, coordinating in-person events
  • Draft internal communications to all employees and draft responses to employee inquiries regarding operations-related matters
  • Prepare reports, collect and analyze information; prepare presentations
  • Read and analyze emails, letters, and agendas and route to appropriate personnel.
  • Record meeting discussions and provide minutes.
  • Answer and direct calls to appropriate parties
  • Greet visitors and set them up in conference room or waiting area.
  • Manage and maintain the CFO’s schedule, including travel, conferences, and making appointments
  • Perform Notaries
  • Other assignments as they develop

Required Education and Experience

  • Associates of Arts or Science degree required. Bachelor’s degree preferred.
  • 5+ years administrative support: at least two as an Executive Assistant.
  • CA notary, or be willing to become a notary
  • Advanced MS Office experience, including Excel (V-lookup) and PowerPoint
  • Proven time management skills and multitasking.
  • Possess excellent verbal and written communication skills as well as interpersonal skills.
  • Experience in accounting, payroll, HR, or finance helpful.
  • Self-starter who will look at office operations, see what needs to be done, and roll up their sleeves to handle it.

Submit your resume by clicking "Send Resume" below OR attach your resume in an email with the job title in the subject line to employment@heatandcontrol.com

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